Last updated: September 15, 2026

The Southern Shores Civic Association (SSCA) respects the privacy of its members and website visitors. This policy explains what information we collect through our website and membership services and how we use and protect it.

Information We Collect

SSCA may collect information that you voluntarily provide when you:

  • Join or renew your membership
  • Update your member profile
  • Register for an event or club activity
  • Make a donation or purchase
  • Complete a form or survey
  • Subscribe to communications
  • Contact the SSCA office

This information may include your name, address, telephone number, email address, membership status, event registrations, communication preferences, and payment-related transaction information.

Our website may also collect limited technical information automatically, such as browser type, device type, pages visited, and cookies needed to operate the website.

How We Use Information

SSCA uses personal information to:

  • Administer memberships and member benefits
  • Process registrations, donations, purchases, and payments
  • Communicate SSCA news, events, and meetings
  • Respond to questions and requests
  • Maintain accurate organizational records
  • Improve our website and member services
  • Meet legal, financial, and administrative obligations

How Information Is Shared

SSCA does not sell or rent personal information.

Information may be shared with service providers that help SSCA operate its website, membership system, communications, event registration, and payment services. These providers receive only the information needed to perform those services and handle it according to their own privacy and security practices.

SSCA may also disclose information when required by law or when reasonably necessary to protect the rights, safety, or property of SSCA, its members, or others.

Payments

Online payments are processed through third-party payment service providers. SSCA does not directly store complete credit- or debit-card numbers on its website. Payment providers may collect and process information according to their own privacy policies.

Cookies and Website Analytics

The website may use cookies and similar technologies to support essential functions, remember user preferences, and understand how visitors use the site. You can adjust cookie settings through your browser, although disabling some cookies may affect website functions.

Member Information

Information contained in a member account or directory is intended for legitimate SSCA purposes. Members should not use information obtained through SSCA for unauthorized commercial solicitation or distribute it outside the organization.

Data Security and Retention

SSCA takes reasonable administrative and technical measures to protect personal information. However, no website or electronic system can guarantee complete security.

SSCA retains information only as long as reasonably necessary for membership administration, financial recordkeeping, legal obligations, and other legitimate organizational purposes.

Your Choices

You may:

  • Review or correct your contact information online in your SSCA profile page
  • Update your communication preferences
  • Ask questions about how your information is used
  • Request removal from nonessential email communications
  • Certain records may need to be retained for financial, legal, or administrative reasons.

Links to Other Websites

The SSCA website may contain links to websites operated by other organizations. SSCA is not responsible for the content, accessibility, security, or privacy practices of those external websites.

Changes to This Policy

SSCA may update this policy as its website, services, or legal obligations change. The date of the most recent revision will appear at the top of this page.

Contact Us

Questions or concerns about this policy may be directed to [email protected]